Thank you for your interest in working with Ponteland Repertory Society and Preppies Youth Theatre. We take matters of protection for children and other vulnerable people very seriously and before you start working with us, we ask you to read the following policy and guidelines carefully and to sign the relevant section on the Membership Form


Please read the following guidelines carefully.

We want everyone to enjoy every aspect of their involvement with the Society. We are a friendly Society and our aim is for everyone to have the opportunity to take part in the aspects of theatre that interest them. Theatre is  a collaborative activity where a range of skills is needed to make a production work.   We expect everyone working with the Society to behave with consideration for others at all times and to respect the work of others.

Section A. General guidelines for conduct during rehearsals. Adults, young people, parents etc:-

  1. During rehearsals, we ask everyone present to remember that the director, actors and other members of the team have work to do. Please be aware of the needs of the actors and the director etc who need all their concentration to work on the script.  Actors may be trying to remember words and need to hear the prompter; the director may be trying to block a scene or the choreographer to teach dance moves and all the time, the stage manager is trying to record all the decisions that have been made. For all this to happen in the short time available,  a good working atmosphere is required without constant chatter and noise from the watching group.
  2. If you need to have a conversation with another person, it is helpful if you go out of the room to have this conversation and please remember to come back into the Hall quietly.
  3. Please do not interrupt the rehearsal by trying to talk to the director until there is break in the work. Even if you think it is urgent, please wait until the end of the rehearsal or speak to a member of the team who is not involved at that moment or write a note.
  4. Please regard the rehearsal room as a private space and do not bring friends and non-members in to see what is going on unless the director has given clear permission for this.
  5. Mobile phones should be used with care and consideration for others. Ideally they should be switched to silent during the rehearsal and kept in pockets/bags out of the way. They can be very distracting for others if you are watching something on your phones and trying to show it to other people when others are trying to work.
  6. However tempting it is to take photographs in the rehearsals, this is totally unacceptable and if anyone is seen doing it , that person will be asked to leave immediately. You may see the Society’s designated photographer taking photos but no-one else may do so.
  7. Please keep eating and drinking to a minimum. Obviously water is necessary for performers at all times but constant eating of crisps, sweets etc is not necessary and we ask you to avoid this.
  8. Adults are asked to go outside or into the kitchen if they wish to eat.
  9. If you observe poor or dangerous behaviour by a child or a group of children, inform the responsible adults immediately and let them deal with it. It is not the responsiblity of the other adults present to reprimand the child/children. During rehearsals, children are the responsibility of Preppies Youth theatre Leaders and during shows, children are the responsibility of their Licensed Chaperones



Section B . General guidelines for conduct in Dressing Rooms and Backstage during performances


  1. Conduct on stage and in the wings is under the control of the Stage Manager whose word is final.
  2. In all the dressing rooms, performers should behave with consideration for others.
  3. Everyone MUST be silent in the wings, as even whispers can be heard by the audience. Be aware that there might be live microphones around  and remarks may be heard .
  4. Costumes need to be treated carefully as hired costumes are expensive and need to be returned in good order. Hang costumes carefully, preferably on named hangers, and look after wigs, hats and other items . Keep your own space clean and
  5. Sometimes the dressing rooms are used by other Hall users during the day so do not leave expensive items ( phones, jewellery, watches etc ) overnight and leave the dressing rooms tidy.
  6. KNOCK BEFORE ENTERING ANY DRESSING ROOMS . Do not enter other dressing rooms without knocking first. Please be aware that the women’s dressing room ( the Rear Meeting Room ) is a way through to and from the stage so please knock loudly and wait before entering.
  7. Adults, please keep noise down in dressing rooms during performances and be aware that children may be within hearing distance so please be careful about your language etc.
  8. Everyone MUST be silent in the wings, as even whispers can be heard by the audience. Be aware that there might be live microphones around  and remarks may be picked up.
  9. Be aware of the needs of other actors especially those going onto or coming off the stage and moving from bright lights into darkness.







  1. The Children’s Dressing Room ( The Downstairs Lounge) isfor all young people aged 16 and under and is under the control of our team of Licenced Chaperones.
  2. In this dressing room, there are separate changing spaces for boys and girls and a large communal area .
  3. Children , their parents and the Chaperones are reminded of the need for absolute quiet during performances.
  4. Because we have very high expectations of their behavIour during shows, members of the Youth Theatre very rarely let us down.
  5. No child may leave the dressing rooms without their Chaperones.
  6. Toilet breaks are carefully chaperoned. Children are not allowed to go alone, nor one on one with an adult so they go in small groups with a chaperone.
  7. Chaperones make themselves very familiar with the script and are aware of when groups or individual children need to be escorted to and from the stage and looked after in the wings. Children also need to learn their own stage cues etc and take responsibility for following the progress of the production during each show
  8. Other actors should not try to chat to the children or get in the way of the Chaperones who need to do an important job looking after the



Section D. Safeguarding of children  

Rehearsals and performances:-


  1. It is the responsibility of all the adults in the Society to take care of our children and if anything occurs that raises concerns, you should mention this in confidence to the designated CPO Liz Sparshott 01661 871772
  2. All adults present should remind themselves of the Society’s policies for Safeguarding and Child Protection.
  3. All children aged 16 and under are signed in and signed out and parents must make sure they leave a contact number with the responsible adults.
  4. We expect parents/guardians/carers to come into the Hall to sign out and to collect their children at the end of rehearsals and performances.
  5. Please do not ask us to allow your child to go unaccompanied into the car park after Youth Theatre sessions, rehearsals or performances, even if you have sent a text to say you are waiting. The children remain the reponsibility of the Youth Theatre Leaders or during the show, the Chaperones, until the parents sign them back into their care.
  6. When children are present at rehearsals, at least one member of the team of adults must hold DBS clearance and take responsibility for the children during rehearsals. This person cannot be the Director. If there are more than 12 children , another responsible adult should be available to help.
  7. The children will be given clear guidelines about how they are expected to behave and will also be aware that if their behaviour does not meet our high standards, they may be asked to leave the show.
  8. Adults should be aware, for their own protection, that they need to avoid putting themselves into compromising situations where young people/ vulnerable adults are concerned. Do not place yourself alone with one child but always stay in small groups.

For example:-

Only the adults looking after the children should supervise  toilet breaks or take the children out of the rehearsal rooms.

  1. No adult will be alone with one young person in any circumstances.
  2. This includes helping them with costumes, fitting microphones etc, doing hair and make-up. Chaperones must be present on all such occasions and are the only adults permitted to help with changing and fitting microphones through or under clothing. .
  3. Do not offer to help a chilld with lines, etc if that means being on your own with the child. Make sure another adult or child is present at all times for the safety of both and to prevent any kind of misunderstanding .
  4. If you observe poor or dangerous behaviour by a child or a group of children, inform the responsible adults immediately and let them deal with it. It is not the role or  responsiblity of the other adults present to reprimand the child/children.
  5. Children need to be given clear guidelines about the use of phones and elecrtonics in rehearsals and in dressing rooms.
  6. Taking photos of other children is not allowed and no comments /photographs etc may be posted on social media.
  7. Chaperones may decide to collect all the phones when the children arrrive and are signed in and to hand them back when the children are signed out and leave leave.